STEPS

  1. Format the heading elements correctly. Line spacing and address conventions mainly apply for a paper cover letter. For an online version that is not likely to be printed out, the date alone may be sufficient, or not even required.
    • Include your address at the top (in the right hand corner – approximately 1 inch down from the top of the page).
    • Skip down 4 lines and enter the date.
    • Skip down 4 more lines and enter the Contact Person, then the name and address of the company. Write to a specific person, not “To whom it may concern”, or “Dear Sir/Madam”, whenever possible.
  2. Write the body of your letter with three or four paragraphs.
    • In the first paragraph, tell the employer why you’re writing to them in two or three sentences. State the position you are applying for. Avoid the standard openings like “I wish to apply for the position of ___ advertised in ___”. Design your opening to get the reader to sit up and pay attention to what you can do. It’s unnecessary to specify how you became aware of the position unless it’s through a mutual contact or recruiting program. If you’re writing a letter of interest (also known as a prospecting or inquiry letter), in which you’re asking about positions that might be available, specify why you are interested in working for the employer.
    • In the next one or two paragraphs, outline your qualifications and match them to the requirements of the position. Show enthusiasm and a desire to help the company reach its goals. Show the employer what you can contribute to their bottom line, not what you want to get out of the deal. Use what you’ve researched about the employer’s background and history. Try to make two or three solid points, backed up by specific examples. Relate some relevant details about the company so the employer knows you did some research ahead of time.
    • In the final paragraph, include a positive statement or question that will cause the employer to want to take action. Make this closing paragraph between 2-4 sentences. Direct the employer to the enclosed resume, make your availability known for an interview, and if you want to be assertive, state when you will contact them to set up a meeting time to discuss the opportunity in further detail. Provide your own contact information (phone number, e-mail address) and welcome them to get in touch. It’s very important to finish off by thanking the employer for their time and consideration.
  3. Conclude with “Yours sincerely,” (if you have addressed the letter to a named person), “Yours faithfully,” (if you have used a “Dear Sir” approach) or “Regards,” and leave four blank lines to sign your name in blue ink. If you use black ink, they may think it is a copy. If this is online, leave only one or two blank lines.
  4. Proofread. This is essential. Some things to look out for are:
    • Be sure you have spelled everything correctly.
    • Own what you’ve accomplished, grammatically speaking (e.g. avoid “this experience gave me the opportunity to…” or worse, “these goals were met by me.”). You don’t want to sound like everything happened to you or was done by some other entity. Make yourself the active subject of every sentence (e.g. In this experience, I developed/reinforced/learned/etc.”). But that doesn’t mean every single sentence should start with “I…” so vary your syntax accordingly.
    • Break down any contractions (e.g. “I’ve” to “I have”).
    • Avoid colloquial (informal) writing. You want to sound professional, objective, and educated.
    • Check the punctuation use carefully.
    • Keep the letter to one page — the purpose of the cover letter is to get the hiring manager to read your resume! If the letter is spilling onto a second page, it’s time to tighten your points and edit the fluff.
    • Your tone should be upbeat, professional and informative. The employer wants to know what you can do for them, so sell yourself and your skills in a positive way. Keep that in mind as you write and proofread each paragraph. (source:http://www.wikihow.com/Write-a-Cover-Letter)

Following is just an example of a Cover Letter. There are various styles to write.

#12, Street 215,

Sangkat Phsar Depo III, Khan Tuol Kok,

Phnom Penh, Cambodia

­­

December 4, 2008

Save the Children Norway

#18, St. 57/294, Boeung Keng Kang I,

Khan Chamkamon, Phnom Penh, Cambodia

E-mail: rb.cambodia@scn.online.com.kh

Dear Sir or Madam:

I am writing to apply for the position of Communication Officer. In reference to your announcement published in Cambodia Daily dated December 2, 2008, I feel very interested in the position as it is very much related to my current job and my qualification.

I graduated my Bachelor’s Degree in English for Communication at Western University and I am currently doing Master in Development Management (MDM) at Norton University. Also, I am holding an associate degree in Sales and Marketing from the National Institute of Business (NIB). I have, furthermore, completed some other training courses such as advocacy training, article writing, Administrative and secretarial affairs, computer courses and so on from NGOs and private schools.

In addition to skills and knowledge above, I have had some related job experiences such as communication officer (current position at the HIV/AIDS Coordinating Committee), Graphic Designer, Marketing related jobs, translator, and so on, in private companies, government institution and NGOs. In addition, I had worked with children and youth for a period of time in a French-sponsored association-Association de la Jeunesse pour l’Animation (AJA), as a computer trainer, teacher of English and Administrative Assistant which I had to work with children and youth most of the time. I have also been a computer trainer in a private school for some period of time, which proves my advanced computer ability and some other freelance jobs. You will be able to see the details in my enclosed resume.

Therefore, I feel confident that I am capable of fruitfully working for you. For discussing about the position, I am available for an interview at your most convenient time. I can be reached at 016 729 277 or through the address at the right top of this letter. I look forward to hearing from you.

Faithfully yours,

MAO PISETH

Free Cover Letters – Referral Type

Here’s some free cover letters that can be used in a referral situation:

May 20th, 2004

Tom Anderson
Olympic Corporation
399 Riverside St
Little Rock, AR 79831

Dear Mr. Tom:

George Bush suggested that I send you a copy of my resume for your reference. He said he spoke with you last Friday and you indicated that you might have an immediate opening for a data manager with experience in financial services.

The enclosed resume summarizes my five years of experience as a data manager. My qualifications include extensive experience in database statistics, analysis and data management; strong knowledge of SAS, SPSS, Excel, Access and Query Analyzer; excellent reports and publication preparation skills, and detail knowledge of web log analyzers.

I would appreciate being considered for the data manager position. I’ll call you next Tuesday to answer any questions you may have about my application.

Sincerely,

Job Seeker
252-6668383

Teacher Cover Letter

Before looking at a sample teacher cover letter, here are a few tips on how to approach the job. Choose the paper carefully. While printing your resume and cover letter choose a professional looking font (not some fancy type or cartoon type). A font size of 12 points is easy to read. The cover letter must briefly communicate why you are the teacher they must hire. Write your experience, your goals, interests etc in brief, presenting a story that interests the interviewer enough to call you for an interview. Think well and spend some time in choosing the tone and content. It must have energy and enthusiasm and a fair representation of your abilities and skills.

A sample teacher cover letter would read something like the following.

John Smith

786, Pine Drive, GA 13276
John Smith@mail.com

March 31, 2006

Mr. Andrew Strauss
Human Resource Manager
XYZ School
11 Literature Street
Atrium, GA 12344

Dear Mr. Strauss,

I am seeking full time employment as an English teacher in your school. I am convinced that my teaching experience, coupled with related activities outside the classroom provides a diverse background with much to offer to this post.

I received my Bachelor of Arts degree from New York State University, New York in May 2005. Since then I have student teaching experience both suburban and urban school districts. During my two student teaching placements, I have focused on teaching learning concepts to children in a manner that is easy to understand for children with all kinds of learning abilities. I have found that children respond to learning with a great deal of enthusiasm and freshness when they identify with the method and once the love of learning is inculcated, the infinite power of their mind comes into play.

I take great pride in being a teacher, and find fulfillment in this career and I would surely enjoy the opportunity to work at your school. I appreciate your consideration of my application.

Respectfully,

John Smith

Cover Letter Examples

Cover letter examples for newspaper advertisement:

May 20th, 2004

John Davidson
Department of Human Resource
ABC Pharmaceuticals, Inc.
123 Washington St
Albany, NY 12206

Dear Mr. Davidson:

I am writing in response to your ad in today’s Albany Times Union for a scientist in your drug discovery department. As requested, I enclose a copy of my resume as well as a list of my publications for your consideration. I would bring to this position:

  • 4 years of progressive experience in pharmaceutical industry.
  • extensive experience in synthetic organic chemistry, medicinal chemistry and combinatorial chemistry.
  • In-depth knowledge of SAR, QSAR, and pharmacophore modeling.
  • In-depth knowledge of analytical instruments including LC, IC, TLC, HPLC, GC-MS, LC-MS and NMR.
  • excellent communication, computer and written skills.

I’m especially interested in moving to back to Albany since I grew there. With family and friends there, I already feel part of the community.

Please let me know if you need any more information. I’ll call your office next Tuesday morning to see if you have any question about my candidacy. I would appreciate an opportunity to interview for this position.

Sincerely,

Job Seeker
252-6668383

Sample Cover Letter – Cold Call Type

Here’s a sample cover letter for cold call use:

May 20th, 2004

Julian Kennedy
Power Inc.
1500 Capital St
Reston, VA 22098

Dear Dr. Kennedy:

I expect to receive my master’s degree in environmental engineering in May 2005, and am writing to explore the possibility of obtaining an environment engineer position with your organization.

I enclose my resume for your reference. During the past two years, I have taken many courses in environment engineering. My thesis has focused on the environmental risk assessment of process plants. During the past two summers, I also interned with Dupont Company and was involved in the risk analysis and hazard assessment project.

I would appreciate the opportunity to meet with you to discuss how my education and experience can benefit your organization. I’ll call you Wednesday morning to see if you have any question concerning my application.

Sincerely,

Job Seeker
252-6668383

Education Cover Letter

If you are writing an education cover letter, here are a few guidelines that may just get you into the interview. As always, use a nice smart, professional paper. Print your name on the top in a font that is slightly larger than the rest of the content, followed by address, contact numbers, email address and other contact particulars (just like a letterhead). Briefly highlight the important issues such as – the post you are applying for, your experience and education, current qualifications and how you are a good candidate for the job. Keep the content short and crisp. All letters ring true when they are written with honesty, so keep the letter and its contents as close to the real you as possible.

The sample education cover letter is given below.

John Smith
123, James Street
Lincolnville, GA 12344
123-123-1234 (R)
111-222-3333 (M)
email: X@ymail.com

April 2, 2006

Mr. Sean Douglas
Lincolnville Elementary School
Lincolnville, GA 12344
Dear Mr. Douglas,

I am keen on applying for a teaching position, in your school. I am a major in ABC, having graduated from Y College, Z University. I have student teaching experience of about three years on the second, and third grade level, in both suburban and urban school districts.

Presently I am teaching preschool children at xz  school and help elementary school children to master basic skills. The job has been extremely fulfilling and has taught me the virtues of being creative, patient and flexible in this profession.

I am passionate about teaching young children because it is an extremely creative method of communicating learning concepts to children. It is a process that aids much of my own learning, of children and their learning needs. I believe that a committed and compassionate teacher is one who can make a huge difference to every single child and I know that I have those qualities within me to make that positive contribution. I would welcome an interview and hope to hear from you at your earliest convenience.

Sincerely,

Signature

Sean Douglas

Free Cover Letter Samples – Broadcast Type

Here are some free cover letter samples if you want to broadcast your resume:

May 20th, 2004

Tom Anderson
Olympic Corporation
399 Riverside St
Little Rock, AR 79831

Dear Mr. Tom:

I’m looking for some advice and help from friends I know and trust.

ABC Technology, my former employer was sold last month and merged with another company. As a result, my job was eliminated and I’m looking for a new job that’s both challenging and long-lasting.

The enclosed resume summarizes my five years of experience as a data manager. My qualifications include extensive experience in database statistics, analysis and data management; strong knowledge of SAS, SPSS, Excel, Access and Query Analyzer; excellent reports and publication preparation skills, and detail knowledge of web log analyzers.

I would like to continue to be a data manager in telecommunication industry and would appreciate your thoughts and ideas. Please contact me at 252-6668383, thank you for you help.

Sincerely,

Job Seeker
252-6668383

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